Capital Project Planning
Planning and Facilities is responsible for the planning, management and administration of all capital projects in the district. Capital projects include seismic upgrades to existing facilities as well as the construction of new school facilities and additions.
CAPITAL PROJECTS 
- Current Capital Projects Interactive Map and School Project Details
- Summary Table of Active Capital Projects (Feb 2013)
- Map of Current and Planned Capital (April 2013)
- Map of Completed Capital Projects (Jan 2013)
- Completed Capital Project Profiles (1996-2013)
2012/2013 CAPITAL PLAN
The VBE Capital Plan takes into consideration education program requirements and trends; operating capacities and current condition of existing facilities; current and anticipated changes in land use; student yield rates; community demographics; local community and economic development strategies; and other long-term planning considerations.
- 2012/2013 Captial Plan
- Capital Plan Background Brochure
- Proposed Guiding Principles for the VBE Facilities Plan Staff Report, Guiding Principles and Attachment
2010/2011 CAPITAL PLAN
CAPITAL PROJECT PLANNING PROCESS
The Ministry of Education Capital Project Procurement Procedures establishes the framework that the school district must follow for seismic upgrade and new school capital project planning. This framework involves key development and approval stages.
Terminology:
Seismic Project Identification Report (SPIR): The BC Ministry of Education is requiring school districts that the Seismic Retrofit Guidelines 1st Edition (SRG1) are to be applied in the seismic upgrading of BC schools.The SPIR includes only that work (structural, architectural, mechanical and electrical) required to implement the structural upgrade. The SPIR is used as a base report to help assess seismic risk and mitigation measures.
- Project Identification Report (PIR): The PIR involves a preliminary assessment of an individual capital project. The purpose of the Project Identification process is to develop a business case for the project to move forward to the Capital Plan stage. The Project Identification report describes overall project rationale, background information, existing building condition, potential project scope, possible project risks, and preliminary costs. If the Ministry of Education provides initial project support, the project can then proceed to the Project Definition phase.
- Project Definition Report (PDR): PDRexplores various school design concepts. The detailed planning process examines the project scope which includes factors such as site context, project constraints and opportunities, temporary accommodation needs, school space needs, community partnerships, and school building systems. A range of supporting data is examined for each of design concepts including: seismic feasibility assessments, structural, electrical, mechanical reports, as well as heritage retention and sustainability analyses. Cost estimates are determined for each of the concept options. The outcome of the Project Definition process leads to a preferred school concept and form of development.
- Project Agreement (PA): When a preferred school concept is supported and accepted by the Ministry, a Project Agreement contract is finalized. The Project Agreement outlines the project scope and budget.
- Design Development: The preferred school concept is developed into detailed architectural working drawings in order to ensure the facility design meets education program delivery objectives and to secure permits and approvals. When civic permits and approvals are in place, the project can proceed to tender and construction.
- Project Tender and Construction: The site is prepared for construction. Temporary accommodation (if needed) and construction mitigation measures are put into place to minimize school disruption and ensure site safety during construction.
CAPITAL PROJECT PLANNING AND COMMUNITY CONSULTATION
A collaborative and integrated approach is used in all significant capital projects. VBE is dedicated to inclusive community consultation for information sharing and to allow for continuous feedback into the planning and design of upgraded and new school facilities. Community consultation is integrated throughout the Project Definition and Design Development phases. For more information click on the following link Capital Project Planning & Community Consultation.
