BDDB: Agenda Format

By-laws No. 1, Section III, subsection 3(a) and (b) of the Board of School Trustees (the “Board”) states: 

“The Secretary-Treasurer, in conjunction with the Superintendent of Schools, shall prepare and submit an Order of Business called an Agenda for each meeting.  The order of same shall be substantially as follows:                       

               Confirmation of Minutes

               Superintendent’s Update

               Committee Business

               Report of Private Session Items

               Reports from Representatives to Other Organizations / Advisory Committees

               New Business/Enquiries

               Question Period

               Adjournment                 

 Reports, new business and enquiries shall be listed on the Agenda under the appropriate Committee headings.”

 “The agenda for each meeting shall specify those items of business that, in accordance with the By-laws, shall be dealt with in private session.”

In addition, the Board has approved the following policy with regard to the agenda format: 

To give due recognition to the hard work being done by the people in the schools, the Board highlights some of the excellent programs and events that take place in the system.  A special item called "Program Highlights" is placed on the agenda at the beginning of the meeting.  Due to the many issues and concerns that the Board has to address, one program highlight presentation may be scheduled for any Board meeting with a time allotment of up to fifteen (15) minutes for presentation.  Either the Chairperson of the Board or the liaison trustee will convey the special recognition on behalf of the Board.

DMT REsponsibility: ST